How To Create Personalized Multi-Recipient Mass Emails Quickly
Using Outlook Mail Merge
1. In Outlook, go to your
Contacts and Select which contacts you would like to send yourmass personalized email to.
2. Next above on the
toolbar Click Mail Merge.
3. The mail merge options
should pop-up in a new window. At the top, Check Only selected contacts. At the
bottom, Set the Document
Type to Form
Letters, and Merge Toto E-mail.
The Message subject line can be set to whatever
subject you want the email to have. In this
example I want the subject title of all the emails to be Check
out our latest article.
Click OK to continue.
When you Click OK a new compose email will open
up. From here all of the contacts are stored so no need to worry about
adding them unless you forgot someone.
4. In the compose email
window, let’s add a personalized Greeting. Click Greeting
Line.
5. In the pop-up window you
can customize your Greeting line, but default works fine. Click OK to continue. The preview will
show what greeting will be displayed for each person receiving the email, but
while you are composing it will look like «Greeting Line».
6. Optional: If you have any more custom fields
you want to enter Use the Insert Merge Field button to do so, there are a lot of
things to choose from, but this will require you have the related information
in your contacts profile in Outlook. If you don’t, no worries, just keep
on reading!
7. Write your email content!
This is the part that will be the same for all recipients.
8. When you are all done
writing Click Finish
& Merge, then Select Send
E-mail Messages…
9. A pop-up will appear to
confirm you want to send and the information is correct. ClickOK and off the mail goes!
Now you’ve sent out your
mass email to all of your contacts! When they receive it it will only
show their email under the “to” field. The greeting line and whatever
else you decided to personalize will be tailored to their specific information
pulled from your Outlook contacts list.
